14th May 2025
AGENDA:
1. Apologies for absence.
2. Minutes of the last Annual General Meeting (These will be available to all members in the weeks prior to the meeting and will not therefore be read out).
3. Matters arising.
4. Chairman’s Report.
5. Treasurer’s Report.
6. Elections for 2025/26
a) Treasurer – Alison was elected AGM 2019 – and is retiring. She has kindly offered to continue to do the website.
b) Committee – present members are: Tony (AGM 2021, 2024 as Chairman), Caroline (since AGM 2018 as Sec, 2021 as member), Petronella (Secretary 2021), Liz (2022), Linda (2023) , Nick (2024) and Jenny (2024). .
e) There is a vacancy for Treasurer – please consider. Also a vacancy for a Committee Member.
7. Any Other Business. Please notify the Secretary, or in her absence any other Committee Member, in writing two weeks before the meeting if you wish to raise any other subject, ie by 30 April.
a) 30th Anniversary Dance 4 October – Band has been booked, evening from 6 for 6.30 to 10 pm – slightly earlier than usual. Bring and Share supper.
There will be social dancing before and after the meeting.
MINUTES OF 26th ANNUAL GENERAL MEETING
Held at Church House, Bridport on Wednesday 15th May 2024 at 8.30pm
Present: Malcolm (Chairman), Petronella (Secretary), Caroline, Tony, Liz, Linda and 16 members.
1. Apologies: Alison (Treasurer), Elaine, Roger, Pete & Chris, Jo, Sheila.
The Chairman welcomed everyone and thanked them for coming.
2. The Minutes of the May 2023 AGM had been available to everyone prior to the meeting. They were accepted as correct and signed.
3. Matters arising: none.
4. Chairman’s Report:
The text of the Chairman’s Report is attached.
5. Treasurer’s Report: read by PB.
The Accounts and Notes had been circulated in advance. Attached. Since members agreed to increase club night entry to £3 a loss has turned into a surplus of £300. However, attendance has decreased over the last few years. Expenses remain much the same, except IT is up as we no longer get a start-up discount. There were no questions.
6. Elections for 2024:
ML encouraged members to step up. Being on the Cttee is not onerous – most business done by email or a quick huddle on club nights. Alison has agreed to be Treasurer an extra year. The dance sub-group do a lot of the preparation. Malcolm stood down as Chairman and Tony Meadley was elected unanimously. Nick and Jenny were elected as members, making the Cttee 8 strong.
7. AOB:
a) Picnic in the summer? Not really necessary now we have a Summer Social programme.
b) 30th Anniversary Dance on 4 October 2025: TM has booked Strathallan Band. The dance will be from 6/6.30 – 10pm, Bring and Share supper at Salway Ash VH.
c) TM said he is now a Trustee and Cttee member for Church House. Of 15 regular users, only 4 are represented on the Cttee. They would welcome new members. About 3 meetings a year.
Malcolm closed the meeting and dancing recommenced at 9.02.
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